Lead Administrative Assistant

Job ID
129101
Job Type
Contract
Industry
Manufacturing
Location
Charlotte, North Carolina, United States

Talascend is currently seeking a Lead Administrative Assistant for a contract opportunity located in Charlotte, NC.

Onsite: 8:00 am - 5:00 pm, M - F

OVERVIEW: 

We are seeking a highly skilled and experienced Lead Administrative Assistant to join our team. You will support the VP Litigation and VP Labor and Employment in Charlotte, NC. This role involves planning travel, coordinating busy calendars, organizing complex meetings, and managing confidential information. You will interact daily with internal employees, external customers, and investors. The ideal candidate will prioritize effectively and operate with urgency and resourcefulness.

PRIMARY RESPONSIBILITIES:

  • Manage calendars and prioritize time with professionalism and discretion.
  • Collaborate with other C-Suite administrators.
  • Arrange detailed travel plans for domestic and global travel.
  • Organize onsite meetings and greet visitors.
  • Handle key administrative business processes.
  • Generate reports and handle multiple projects.
  • Prepare and monitor invoices and expense reports.
  • Manage complex expense and purchasing reports.
  • Arrange conference calls and global meetings.
  • Handle office management tasks, including mail and supplies.


POSITION REQUIREMENTS: 

  • High school diploma or equivalent.
  • At least 5 years of experience providing administrative support to C-suite executives.
  • Proven ability to function with a high sense of urgency and resourcefulness.
  • Strong prioritization skills to effectively manage competing priorities.
  • Experience in managing confidential and sensitive information.
  • Excellent judgment and the ability to plan and accomplish goals.
  • Creativity and initiative in performing a variety of complicated tasks.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Effective verbal and written communication skills.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Apply Now

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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